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Mayor Wu announced a heat emergency in the City of Boston through Wednesday, July 17. Cooling centers will be open at 14 BCYF community centers Monday through Wednesday, from 9 a.m. - 5 p.m.
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Boston Public Library Trustees Finance and Audit Committee Meeting

The Boston Public Library (BPL) Trustees Finance and Audit Committee will hold a virtual meeting on Tuesday, May 14, 2024, at 8:30 a.m.

Join the Zoom meeting

Discussion Topics

  1. Agenda
    • Committee Chair Report
    • Evelyn Arana Ortiz, Chair
    • A. Acknowledgement of EDI statement
    • B. Roll Call of Members
    • C. Review and Approval of Meeting Minutes from March 5, 2024
    • D. Review/Approval of Annual Contracts will be deferred to Full Board at the Annual Meeting
    • II. Mayor Michelle Wu’s FY25 Recommended Operating and Capital Budget Executive Summary
    • Emily Tokarczyk, Chief Financial Officer
    • VOTED: “that, the Trustees Finance and Audit Committee recommend approval by the Trustees of
    • the Public Library of the City of Boston to accept Mayor Michelle Wu’s FY25 Recommended
    • Operating and Capital Budget.”
    • III. Presentation of the Draft Tax Returns (IRS Form 990)
    • Emily Tokarczyk, Chief Financial Officer
    • IV. Approval of Contracts
    • Emily Tokarczyk, Chief Financial Officer
    • A. Granite replacement for Mattapan Branch
    • VOTED: “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston
    • approve a purchase order with Quarra Stone Company, LLC, 333 Atlas Avenue, Madison, WI 53714
    • in the amount of Eighty Thousand Four Hundred Thirty-Seven Dollars and Zero Cents ($80,437.00)
    • for replacement granite pieces for the Mattapan Branch.”
    • B. MFP contract
    • Keith Gillette, Chief Technology Officer
    • ***Board delegated approval of the contract to F&A on 10.31.23
    • VOTED: “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston
    • approve the Multi-Function Printer (MFP) service and equipment 5-year contract to Xerox
    • Corporation, 201 Merritt 7, Norwalk, CT 06851-1056 to replace BPL’s current fleet of multi-function
    • printer/copier/scanner devices and secure associated support services systemwide in the amount of,
    • but not to exceed, Eight Hundred Thirty Four Thousand Two Hundred Thirty Eight Dollars and
    • Eighty Cents ($834,238.80).”
    • V. Discussion of NEPC’s Global Equity Manager recommendations
    • Sebastian Grzejka, NEPC, CAIA, Partner
    • A. 8:40-9:00 a.m.: Artisan Global Opportunities
    • Ting Rattenaphasouk, Institutional Marketing & Client Services
    • Chip Ridley, Managing Director & Senior Portfolio Specialist for the Global Opportunities Strategy
    • Pamela Carver, Clerk of the Board, 5.9.24 2
    • B. 9:00-9:20 a.m.: Generation Global Equity
    • Michelle Huang, Partner & Product Specialist for the IM Global Equity Strategy
    • C. 9:20-9:40 a.m.: Ninety One Global Franchise
    • Steve Nigro, Consultant Relations Director
    • Gregg Abramson, Head of Institutional- Northeast
    • VI. Vote for 2024-2025 Finance & Audit Committee Meeting Schedule
    • * F&A Committee meetings will be held virtually via Zoom and will be posted to the BPL website
    • (dates, time, and location are subject to change)
    • VOTED: “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston
    • approve the 2024-2025 meeting schedule for the Finance and Audit Committee as presented. All
    • meetings are subject to change.”
    •  Tuesday, September 17, 2024 at 8:30 a.m.
    •  Tuesday, November 12, 2024 at 8:30 a.m.
    •  Tuesday, January 14 th , 2025 at 8:30 a.m.
    •  Tuesday, March 11, 2025 at 8:30 a.m.
    •  Tuesday, May 13, 2025 at 8:30 a.m.
    • VII. New Business
    • VIII. Public Comment
    • “Please sign up for public comment the first 30 minutes of the meeting to support effective time management.  On
    • occasion, additional public comments on matters formally on the agenda may be allowed at the discretion of the Chair, and
    • time allowing. Members of the public are also reminded that comments may alternatively be submitted in writing to the
    • Clerk of the Board for distribution to the Trustees.”
    • IX. Adjournment
    • Evelyn Arana Ortiz, Chair
    • Trustees Finance and Audit Committee
    • Evelyn Arana Ortiz, Chair
    • Navjeet Bal, John Hailer, Jeff Hawkins, Senator Mike Rush, & David Leonard
    • Clerk of the Board, Pamela R. Carver
    • This is an open meeting; the public is welcome to attend
    • For information: bpl.org
    • Join the Zoom meeting
    • Meeting ID: 882 2586 5596
    • Call In: 309-205-3325, 312-626-6799, 646-558-8656, or 301-715-8592
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