Duct Cleaning

Contact  information 

Mary (Kane) O’Toole, Boston Fire Department Procurement Office

617-343-2152

Mary.Kane@boston.gov

The scope of work is further detailed in the specifications and includes, but is not limited to the following:

Provide duct work cleaning of commercial heating, ventilating and air conditioning systems, diesel exhaust systems and all exhaust fans/systems at specified fire department locations stated in the project specifications inclusive of all the required equipment and materials in accordance with M.G.L. Chapter 30B from July 1, 2020 through June 30, 2023.

The City of Boston (the City) acting by its Boston Fire Department through its Commissioner (the Official) hereby invites sealed bids for the above-entitled project, and particularly set forth in the Invitation for Bids which may be obtained starting Tuesday, May 26, 2020 at 9AM by visiting cityofboston.gov/procurement and clicking on the supplier portal and locating event number EV00007994. Bids shall be on forms supplied by Boston Fire, be clearly identified as a bid and signed by the bidder. 

All general bids shall be filed bids electronically with all the required documents on the City of Boston Event EV00007994 before twelve o’clock (noon EST) on Thursday, June 11, 2020.

The attention of all bidders is directed to the provisions of the Invitation of Bids and contract documents, specifically to the requirements for bid deposits, insurance, performance and payment bonds as my be applicable.

All bidders are hereby notified that bid deposits must be 5% of his/her bid and shall be in the form of a bid bond, certified check, treasurer’s check or cashier’s check and made payable to the City of Boston.

A Certificate of Insurance is required when submitting your bid.

Bidders are hereby notified that employees of any for profit or non-profit vendor, who has been awarded a service contract under Chapter 30B with the City of Boston, must comply with the provisions of the Boston Jobs Living Wage Ordinance (LW Forms). Vendors are required to pay, at least the Living Wage Rate to any employee who directly expends his or her time on the service set out in this contract in accordance with the Living Wage Ordinance. Subcontractors are also required to pay the living wage rate.

The attention of all bidders is directed to the Boston Residents Jobs Policy section of the specifications and the obligation of the contractor to take affirmative action in connection with employment practices in the performance of this contract. The contractor and its subcontractors shall maintain the following ratios of workforce hours in each trade: Minority 40% of total work hours, Female 15% of total work hours, Boston Residents 51% of total work hours. 

The City seeks to promote the full participation and equality of opportunity for minority-owned and women-owned enterprises (“M/WBE”) in all aspects of the development of the project, including equality of opportunity for participation in the development, financing, design, construction, operation and ownership of the project.

On February 24, 2016, Mayor Martin J. Walsh signed an executive order to ensure the M/WBEs are afforded fair and equitable opportunities when competing for city contracts. To support these city objectives proposals must include a statement that details experience with, and approach to, insuring meaningful outreach to subcontracting opportunities for minority and women-owned firms on all key project activities.

The City of Boston requires proposers to certify in their submissions that they understand these objectives and are committed to achieving them if they are the successful bidder. These statements should be documented using the Strategy Form included in the invitation for bid documents and should include any intended outreach to subcontracting opportunities for minority and women-owned firms. At the request of the City, all contractors must furnish materials evidence of their efforts to comply with the strategies outlined on the Strategy Form.

Bidders are further notified that they shall submit prices for and bid prices shall be compared on the basis of the entire period of performance.

The awarding authority reserves the right to select some or all locations, contracts may be awarded individually based on each location’s cost, to the lowest bidder. 

This contract shall be subject to the availability of an appropriation therefore, if sufficient funds are not appropriated for the contract in any fiscal year, the Official shall cancel the contract.

Sealed bids shall be publicly opened by the Official on Thursday, June 11, 2020 at Boston Fire Headquarters, 115 Southampton Street, Second Floor Conference Room, Boston MA 02118.

The award of any contract shall be subject to the approval of the Mayor of Boston and the Boston Fire Commissioner.

The Official reserves the right to waive any informalities in or to reject any and all bids if it is in the public interest to do so.

John Dempsey, Fire Commissioner