Mass Notification Solution

FOR ADDITIONAL INFORMATION PLEASE VISIT

boston.gov/procurement

AND ACCESS EV00008008

OR CALL Ky’Ron Owens at 617-635-1400

The City of Boston (“the City”), acting by and through it’s Chief, Office of Emergency Management (‘the Official”), requests proposals for a qualified vendor to manage and maintain our Mass Notification capabilities, as particularly set forth in the Request for Proposals, which may be obtained from the City’s purchasing website and Supplier Portal (boston.gov/procurement). 

Responding to this RFP is voluntary. All costs associated with responding to this RFP, any presentations, and/or demonstrations will be the sole responsibility of the vendor participating in the RFP response.

All proposals shall be submitted in strict conformance with the Request for Proposal (RFP) which may be obtained by visiting boston.gov/procurement, on or after 12:00 PM., Boston local time, on May 11, 2020.  The RFP will remain available until the date and time of the opening of proposals, on June 1, 2020 at 12:00 PM, Boston local time.

The attention of all proposers is directed to the provisions of the Request for Proposals and contract documents, specifically to the requirements for proposal deposits and insurance as may be applicable.

Offerors have the option of submitting proposals through either (i) the City of Boston’s Supplier Portal boston.gov/procurement or (ii) by delivery of two (2) separate sealed envelopes, one containing two (2) copies of the Non-Price Technical Proposal with one (1) marked as the Original, and one (1) electronic copy (thumb drive), labeled as “Mass Notification RFP - NON-PRICE TECHNICAL PROPOSAL,” and the other containing two (2) copies of the Price Proposal with one (1) marked as the Original, and one (1) electronic copy (thumb drive), labeled as “Mass Notification RFP- PRICE PROPOSAL.”  Under no circumstance shall any price information be included with a Technical Proposal.  

If submitting via paper, price and technical proposals shall be submitted separately in sealed, clearly labeled envelopes on or before 12:00 PM, Boston local time, on June 1, 2020 to:

            Ky’Ron Owens, Communications Director

            Office of Emergency Management (OEM)

            Boston City Hall, Room 204

            1 City Hall Square

            Boston, MA 02201

The Official shall reject late proposals. Failure to submit separate sealed price and technical proposals shall result in disqualification of the entire proposal.

The Official shall not open the proposals publicly, but shall open the technical proposals in the presence of one or more witnesses within twenty-four (24) hours of the above deadline for submission of proposals. The Official may open price proposals later and in any case shall open the price proposals to avoid disclosure to the individuals evaluating the technical proposals.

The term of the contract shall be for one (1) year.

The City reserves the right to reject any and all proposals, or any part or parts thereof, and to award a contract as the Official deems to be in the best interests of the City. This contract shall be subject to the availability of an appropriation therefore, if sufficient funds are not appropriated for the contract in any fiscal year, the Official shall cancel the contract. The maximum time for acceptance of a proposal and the issuance of a written notification of award shall be one hundred eighty (180) days. The award of this contract shall be subject to the approval of the Mayor of Boston. 

Shumeane Benford,

Chief, Office of Emergency Management