LEASE OF A TEMPORARY MODULAR CLASSROOM

NOTE:  Please refer to the Request For Proposals (RFP) issued in connection with this project for specific information.  Any questions should be submitted in writing to Robert Harrington, Assistant Director, Facilities Management, in accordance with the instructions contained in the RFP.  

The City of Boston Public Schools (the City), acting by and through its Assistant Director of Facilities Management (the Awarding Authority), requests proposals for the above-entitled project, subject to all applicable provisions of law, including specifically section 44E(4) of Chapter 149 of the General Laws, as amended, and in accordance with, and as particularly set forth in, the Request For Proposals (RFP) which may be obtained at the Boston School Department, Office of Facilities Management, 1216 Dorchester Avenue, 2nd Floor, Dorchester, MA 02125, on or after twelve o’clock noon, Boston time, Monday, March 16, 2020.  RFP’s will be available until the proposal submission deadline. Bidders may also request a copy of the RFP by email by contacting:

Patrick Mulvey-Welsh

Project Director

pmulveywelsh@bostonpublicschools.org

The attention of all proposers/contractors is directed to the RFP and contract documents and specifically to the requirements for proposal deposits, insurance and performance and payment bonds. 

Scope of Work: Proposals submitted will be for a complete turn-key Three (3) year lease with (2) One year options to renew, installation of  the Modular Classroom(s) (new or refurbished), site assembly/installation and all mechanical, electrical and fire alarm services required to complete and deliver for occupancy the complete facility to include the work required to provide all space as required by the spatial needs requirements as described  in the RFP, together with all necessary  modifications for temporary modular classroom(s) consisting of all new or refurbished materials, foundations and site work. Included in the price proposal shall be the complete removal of the modular classroom(s) and site restoration upon the end of the lease period.

The entire modular classroom(s) must be ready for use and occupancy no later than August 21, 2020.  

Proposals shall be submitted as follows:  Separate envelopes containing price and non-price proposals must be sealed and clearly marked in bold letters as follows: “Price Proposal for Temporary Modular Classrooms At The Hugh R. O’Donnell Elementary School” and “Non-Price Proposal for Temporary Modular Classrooms At The Hugh R. O’Donnell Elementary School”.

The original and three (3) copies of the non-price proposal and the original and one (1) copy of the price proposal must be submitted to the Awarding Authority at the place designated above no later than twelve o’clock noon, Boston time, Wednesday, April 8, 2020.  Late proposals will not be accepted.  

The price proposal must be accompanied by a proposal deposit in the form of a certified check drawn on, or a treasurer’s or a cashier’s check issued by, a responsible bank or trust company, payable to the City of Boston, or a bid bond of a surety company qualified to do business in the Commonwealth of Massachusetts and satisfactory in form to the Awarding Authority.  The amount of such check and penal sum of such bond shall be a sum equal to five (5%) percent of the proposal price.

The Awarding Authority shall not open the proposals publicly, but shall open them in the presence of one or more witnesses at the time specified in the Request For Proposals.  Notwithstanding the provisions of section seven of chapter four, until the completion of the evaluation, or until the time for acceptance specified in the Request For Proposals, whichever occurs earlier, the contents of the proposals shall remain confidential and shall not be disclosed to competing offerors.  At the opening of proposals the Awarding Authority shall prepare a register of proposals.  The register of proposals shall be open for public inspection.  The Awarding Authority may open the price proposals at a later time, and shall open the price proposals so as to avoid disclosure to the individuals evaluating the proposals on the basis of criteria other than price.  

Proposals will be valid only when accompanied by (1) a Certificate of Eligibility issued by the Division of Capital Asset Management (DCAM) showing that the proposer/contractor has been approved to bid on projects the size and nature of that advertised, i.e. modular construction, and (2) an Update Statement summarizing the proposer’s/contractor’s record for the period between the latest DCAM certification and the date the proposer/contractor submits its proposal.

A site visit will be held on Wednesday, March 25, 2020, from 8:00 a.m. to 9:00 a.m. at the HUGH R. O’DONNELL ELEMENTARY SCHOOL, 33 Trenton Street, East Boston, MA. 02128.  Prospective proposers are encouraged to attend.

A proposer may correct, modify or withdraw a proposal by written notice received in the office designed above prior to the time and date set for the opening of proposals.  The maximum time for proposal acceptance by the Awarding Authority after the opening of proposals shall be sixty (60) days. After such opening, a proposer may not change the price or any other provisions of the proposal in a manner prejudicial to the interest of the City or fair competition. The Awarding Authority shall waive minor informalities or allow the proposer to correct them.  If a mistake and the intended proposal are clearly evident on the face of the document, the Awarding Authority shall correct the mistake to reflect the intended correct proposal and so notify the proposer in writing and the proposer may not withdraw the proposal. The Awarding Authority may permit a proposer to withdraw a proposal if a mistake is clearly evident on the face of the document but the intended correct offer is not similarly evident.

Proposers/contractors are hereby notified that this project is subject to M.G.L. c.149, sections 26 to 27G, and in accordance therewith proposers/contractors must pay prevailing wages as established by the Massachusetts Department of Labor and Workforce Development/Division of Occupational Safety.

A performance bond and a payment bond of a surety company qualified to issue bonds in the Commonwealth of Massachusetts, and included in the U.S. Treasury’s current list of approved sureties (Circular 570), and satisfactory in form to the Awarding Authority, and each in the sum of 100 percent of the proposal price, will be required of the successful proposer, provided however, that if there is more than one surety company, the surety companies shall be jointly and severally liable.

Taking into consideration price and the evaluation criteria set forth in the RFP, the Awarding Authority shall determine the most advantageous proposal from a responsible, responsive and eligible proposer.

The award of any contract shall be subject to the approval of the Superintendent of Schools and the Mayor of Boston.

Robert Harrington, Assistant Director/Facilities Management